Safe Work Plan for Tacoma Aikikai

COVID-19 Exposure Control, Mitigation, and Recovery Plan

This plan includes the written procedures and practices this business establishment has implemented to prevent the spread of COVID-19.

This plan adheres to all measures established by the Governor’s guidance, the Department of Labor & Industries (L&I) Coronavirus (COVID-19) Prevention: General Requirements and Prevention Ideas for Workplaces, and the Washington State Department of Health Workplace and Employer Resources & Recommendations (DOH). This plan incorporates the latest industry guidance available from the State of Washington at https://www.governor.wa.gov/issues/issues/covid-19-resources/covid-19-reopening-guidance-businesses-and-workers

Phase 2 Activities

During Phase 2, Tacoma Aikikai will provide training for dojo members in the following formats and locations

1.   In-Person Dojo Sessions (Indoor)

  • Up to 8 total individuals will be allowed to participate in-dojo classes and sessions, in accordance with Safe Start Guidance for fitness studios.
  • Dojo sessions will be located inside the dojo building, with 1 or 2 instructors present.
  • The dojo will encourage ventilation by opening all windows and doors and placing large fans at the entryways. An air purifier with a virus-trapping filter will be in use.
  • All participants will be dojo members who commit to the dojo COVID-19 policies and procedures and are familiar with general dojo operations and training protocols.
  • Members will maintain a minimum of 6’ distance and a recommended 15’ distance during physical activity
  • Members will maintain a minimum 6’ distance before and after class
  • Members of the same family unit may have contact during training
  • Ample time (min 15 minutes) will be provided between sessions to refresh air flow, sanitize the dojo, and minimize member interaction.
  • Members will bring their own equipment, and equipment will not be shared.
  • No water will be available in the dojo, except in cases of emergency. Members will bring their own water bottles.
  • Members will arrive and depart promptly to minimize interaction with other members.
  • Members will have dedicated locations to place their belongings and will promptly go to their assigned location after entering the dojo.
  • Members are encouraged to arrive dressed for training.
  • Members will wear masks during training.

2.    Outdoor Training for Adults and Youth

  • All participants will be dojo members who commit to the dojo COVID-19 policies and procedures and are familiar with general dojo operations and training protocols.
  • Members will maintain a minimum of 6’ distance during physical activity
  • Members will maintain a minimum 6’ distance before and after class
  • Members will bring their own equipment, and equipment will not be shared.
  • No water will be available, except in cases of emergency. Members will bring their own water bottles.
  • Members are encouraged to wear masks during training, and must wear masks if within the mandatory 6′ social distance

Social Distancing in the Dojo

  • A minimum of 6-foot separation will be maintained between all staff and members in all interactions at all times.
  • Members are expected to keep a minimum of 6-foot separation, and recommended 15’, when engaged in active training/physical exercise.
  • Members of the same family unit may interact without social distancing.
  • If strict social distancing cannot be maintained for all tasks, face masks will be worn by both parties and interaction kept to the minimum amount of time possible

Member Traffic Management in the Dojo

  • Occupancy will be kept to 8 members and 2 staff at a time in the dojo. Alternative waiting areas are available for visitors.
  • Tape placed on the training mat marks designated space available to each family group to maintain distance. Taped training area is designed to maintain a minimum of 6’ distance and a recommended 15’ distance during physical activity.
  • Signage at the entrance communicates occupancy limits, six-foot physical distancing guidance and policy on face coverings.
  • Occupancy is limited to 1 individual (or family group) in the entrance, lounge area, or pathways.
  • Members are encouraged to enter the dojo and promptly take their designated space on the mat.
  • High risk individuals are encouraged to stay home, or may use the dojo space exclusively by appointment.

Personal Protective Equipment (PPE) in the Dojo

  • Tacoma Aikikai has no employees. The teachers and owners, a married couple, are the only staff instructors. Staff will wear masks at all times when members are present and will utilize gloves when using shared tools to clean and sanitize the mat and the facility.
  • Owners will not wear PPE when alone in the dojo.
  • Signage at entrance instructs members to use cloth face masks when in the dojo.

Sanitation and Cleaning

  • All high-touch areas are frequently sanitized, including restrooms, fitting rooms, check-out counters, doors and all commonly-touched surfaces.
    • High touch surfaces will be sanitized prior to opening the dojo and between open mat sessions
    • Members and owners are designated separate restrooms. Member restrooms will be cleaned prior to opening the dojo.
    • The training mat will be cleaned and sanitized after every open mat session and before opening the dojo. EPA- approved Mat AttackTM Sanitizer will be mopped on all training surfaces and allowed to dry before the next session, as instructed by the chemical safety data sheet.

Hand Washing

  • Staff and members are required to wash hands frequently throughout, including before and after going to the bathroom, before and after eating and after coughing, sneezing or blowing their nose.
  • Hand sanitizer (greater than 60% ethanol or 70% isopropanol) is available at entry and next to the restrooms in a touchless dispenser.
  • There are no shared tools or equipment in the facility. Disposable gloves are provided in the case that a member may need to use the cleaning tools.

Staff Health Screening 

  • All staff are screened for signs/symptoms of COVID-19 at the start of shift.
    • Temperature checks will be performed for both owner/instructors prior to opening the dojo
  • If sick or showing fever, classes will be temporarily cancelled and both owners/instructors will go home immediately.
  • If sick, in-person classes will be temporarily cancelled until the owners/instructors have been evaluated by a healthcare provider.
  • Any area where a sick staff has been present cleaned and sanitized using cleaning guidelines from the CDC prior to any members enter the building.
  • In the event of a staff member having a confirmed or suspected COVID-19 case, all members who have attended in-person classes will be notified.

Staff and Customer log 

  • A daily log of all members participating in the dojo sessions is kept via the Zen Planner registration portal.
  • By registering to train and signing our waiver addendum, members agree to communicate COVID-19 status or symptoms if they occur.
  • If a member or staff who attends class becomes sick with Covid-19, all member and staff contacts will be notified and Department of Health safety guidelines followed.

Member Health Screening 

  • Members are not allowed to attend outdoor or in-person classes if
    • they have any of the symptoms of Covid-19 within the last 24 hours, including: Cough, difficulty breathing, fever, chills, muscle
      pain, sore throat, new loss of taste or smell.
    • They have been diagnosed with Covid-19, have not recovered or are still within a 14-day waiting period
    • They have had contact with a person who has or is suspected to have COVID-19 within the last 14 days
  • Signage is placed at the entry to notify members of this policy
  • By registering to train and signing our waiver addendum, members agree to abide by this policy

Staff Training 

  • Both owner/instructors have familiarized themselves with information from the CDC and the Washington State Department of Health regarding the COVID exposure and transmissions risks, as well as prevention and mitigation strategies.
  • Safety information, hygienic practices and policies are posted on-site next to the restrooms including:
    • Not touching the face with unwashed hands or with gloves;
    • Washing hands often with soap and water for at least 20 seconds;
    • Using hand sanitizer with at least 60% alcohol;
    • Cleaning and disinfecting frequently-touched objects and surfaces such as workstations, keyboards, telephones, handrails, machines, shared tools, elevator control buttons, doors and doorknobs; and
    • Covering the mouth and nose when coughing or sneezing as well as other hygienic recommendations by the U.S. Centers for Disease Control (CDC).
  • Employee information regarding their rights under Stay Home, Stay Healthy Proclamation 20-46, high risk employee rights, and Families First Coronavirus Response Act, use of unemployment benefits and other paid time off resources has been reviewed by both owner/instructors.

Plan Monitoring 

  • This plan is monitored daily for compliance by both staff members, Ea Murphy and Eric Gillet before and after every class.